For European SMEs · 100% EU data
Win more deals.
Spend less time on admin.
AICrewKit is the AI-augmented operating system for European small and mid-size businesses. One place for your sales pipeline, your customer work, and the AI assistants that handle the busywork — without ever sending your data outside the EU.
Where your data lives
EU
no US sub-processors
Languages on app + quotes
4
EN · NL · FR · DE
Tools you can stop paying for
6+
CRM · e-sign · AI · …
Pricing model
Flat
no per-seat traps
Proof
A few facts that aren't marketing.
EU data residency
100%
compute · AI · mail · backups
Audit log retention
24m
with weekly hash anchors
Plan move surprise charges
€0
we email before any change
Self-host stack identical to ours
1
one Docker Compose file
What you get
Three problems every growing business has. One platform that solves them.
Win more deals
Three things every growing pipeline forgets — and how we stop them slipping.
Never lose a deal in your inbox
Every deal has its own email address. CC it once and every reply, attachment, and forward lands on the right deal automatically.
Catch stalled deals before they die
AICrewKit watches your pipeline and tells you which deals have gone quiet, who to call first, and what to say — drafted in your tone of voice.
Send quotes that close
Branded, eIDAS-compliant electronic signatures. Open tracking. You know the moment your customer opens. Get told the moment they sign.
Spend less time on admin
The work that needs to happen but doesn't need a human.
Smart-fill from a website or document
Paste a company URL and the address, industry, and key contacts come back filled in. Drop a PDF invoice or contract and the amounts, dates, and parties land structured.
AI follow-up drafts
One click produces a personalised email tailored to the deal stage and the customer. You read, tweak, send. Or hand it to an agent to send for you.
Bring your spreadsheet over in one afternoon
CSV import for people, companies, and deals. Preview the rows first, see what will be created or skipped, then commit. Monday.com migrator is a separate package.
Sleep better at night
The unglamorous trust signals that make you stop worrying.
One subscription, not eight
CRM, email-to-deal, work tracker, quote builder, e-sign, AI assistant — included. Plan limits are visible in your dashboard; you flip up only when you actually outgrow them.
30-day undelete for workspaces
Archived something by accident? Restore it in one click within 30 days. A tamper-evidence hash chain on the audit log makes bulk deletion detectable from the outside.
Your data is yours, properly
One-click GDPR export from settings — a compressed NDJSON archive of every table, ready for re-import elsewhere. Open formats. Self-host on the same stack we run.
AI Notetaker
Turn every customer call into CRM updates and action items.
Joins your Microsoft Teams and Google Meet calls (or records a physical meeting on your laptop), transcribes, and proposes the deal updates, tasks, and follow-up emails. You approve in one click — nothing changes in your CRM without your say-so.
Joins Teams + Meet calls
A branded notetaker joins as a guest, records, transcribes, and leaves when everyone leaves. No app install. No per-rep licence.
Records physical meetings too
Open AICrewKit on a laptop or phone, hit record, get the same transcribe-and-extract output back.
Hands you the action items
After each call: a one-paragraph summary, every action item with who owns it, and one-click "create task" or "update deal".
Never invents a fact
Every claim the AI surfaces cites the transcript line it came from. A second AI rechecks every claim. If it can't be grounded in the meeting, it's dropped.
EU-only audio
Speech-to-text runs on EU GPUs. Audio is encrypted at rest and auto-deleted after your workspace retention window (default 90 days).
Templates for each meeting type
Discovery · proposal review · onboarding · project kickoff · 1-on-1. Each extracts the right fields. Custom templates ship next.
Scheduling
Turn cold outreach into booked meetings without leaving AICrewKit.
Share a public booking page or paste an iframe onto your site. Every booking lands on the right deal, on your real calendar, with a Teams or Meet link — and if the event type has the Notetaker enabled, the AI joins the call without anyone lifting a finger.
Send a "book a demo" link
Each event type gets a public link or an embed snippet for your website. Leads pick a slot in their timezone; you get the booking on the deal.
Round-robin without the spreadsheet
Sales-team links pick the right rep using weights and today's load. Set a daily cap per rep; AICrewKit smoothes the rest.
Your real calendar, in real time
Connect M365 or Google in two clicks. Busy times are subtracted from the available slots; Teams / Meet links auto-generated. IMAP/CalDAV fallback covers Fastmail, Proton, self-hosted.
Real calendar invites, not just emails
Every confirmation carries a proper .ics invite. "Add to calendar" works everywhere. Cancellations remove the event automatically.
One-click reschedule from the email
Invitees pick a new slot from the same link in their confirmation. The booking row stays put, the calendar entry moves in place, CRM links are preserved.
AI-written confirmations in four languages
Mistral drafts the confirmation + 24-hour + 1-hour reminder in EN/NL/FR/DE, in your workspace's voice. Time and meeting link rendered deterministically — nothing hallucinated.
Agents
Build the workflows your team would do — let the AI do them with your blessing.
Reusable multi-step workflows that call platform tools on your behalf. They draft, decide, and act, but pause for human approval on anything that touches the outside world. Three trigger kinds — domain events, cron, manual button-fires. Ships with three templates; fork to build your own.
AI follow-up auto-send
When a meeting ends, the Notetaker drafts the recap; the agent sends it after you approve the first one. From then on, the same kind of action runs straight through.
Deal-won onboarding
A deal moves to Won → onboarding tasks land on the right project, the kickoff email goes out, the project shell spins up. Each new pattern goes through approval once.
Lead enrichment
A new contact lands without a company? The agent matches their email domain against your CRM and links it automatically. Non-destructive — no approval gate.
Three approval modes
Pick "always" for the genuinely sensitive cases, "first time" so you don't approve the same kind of email 60 times, or "never" for read-only enrichment.
Three layers of cost guard
Per-call ledger · per-run hard cap (default €0.10) · per-template daily cap. A stuck-in-loop agent can't escape any of them. Typical run: €0.001–0.01.
Webhooks out · API tokens in
Subscribe an external system to any domain event (HMAC-signed, retried, replayable). Or mint a personal token and drive AICrewKit from your own scripts.
Roadmap
What we're building next.
Visual workflow builder
Drag-and-drop graph editor for agent templates. Today you write the steps as JSON with a live validator; v2 lets non-technical teammates wire them up visually.
Mollie billing + self-service plans
Tier enforcement runs in the platform already (Starter / Pro / Enterprise). The Mollie checkout to flip plans yourself — without a sales call — lands next.
Marketplace integrations
Two-way sync with Slack, HubSpot, Notion, Linear. Native EU-hosted; no US-routed data plane.
Compliance
GDPR and EU data residency, by design — not by promise.
Most modern productivity tools route your customer data through the United States, often via five or six sub-processors you have never heard of. After Schrems II that is not just an ethical problem — it is a legal one for European businesses.
AICrewKit is built differently. Every system in the runtime path runs on EU infrastructure: compute, AI inference (Mistral, in Paris), email, file storage, monitoring, backups. No US sub-processors. No transfer impact assessments. No 11pm DPO emails.
Right to access
A customer asks for their data? One click and they get a full JSON export.
Right to erasure
They ask to be forgotten? One click anonymises the record without breaking the signed contracts you're legally required to keep.
Audit trail with hash anchors
Every change, every signer, every AI call — recorded, scoped, and chained against a weekly hash anchor for tamper-evidence.
Two-factor authentication
TOTP plus backup codes on every account that handles money. Optional invite-code gate at signup.
Fit
Who it's for.
A great fit if you…
- Are a European business with 5–200 people.
- Sell to other businesses — services, consulting, agencies, technical trades, small SaaS, professional services.
- Care about doing things properly — GDPR, audit trails, professional standards.
- Want modern AI productivity but won't compromise on where your data lives.
- Are tired of stitching five SaaS subscriptions together to run one business.
Probably not for you if you…
- Run a B2C ecommerce shop and need Shopify-style storefront tooling.
- Are a single-founder freelancer (you can use it — it's overkill).
- Are a 500-plus enterprise needing Salesforce-grade extensibility.
- Don't care where your customer data is processed.
Start
Try it on your own pipeline. Free.
No credit card. Up and running in two minutes. Self-host on the same Docker Compose stack we run for hosting.